CHBA AGM Agenda: June 14, 2012
a) Minutes of preceding AGM and Special Meeting (June 29, 2011)
b) Consideration of Executive reports for 2011/12
c) Consideration of Financial Statements
d) Appointment of Auditors for 2012/13 Season
e) Approval of Projected Budget for 2012/13
f) Approval of Projected Registration fee for 2012/13
g) Election of Officers for 2012/13
h) New Business:
1) Special Resolution for approval of changes/addendums to Bylaws and Memorandum of Association*
* At the request of the Registry of Joint Stocks, NS the following changes are being submitted for approval by membership:
Removal of terminology "Consititution" and in its place all objects from said document to be included in standard verbiage of Memorandum of Association (MOA)
Separation of MOA and Bylaws
Move boundaries into bylaws from former "Constitution" -see new Bylaw#10 "Boundaries"
Bylaw #5 -remove "shall be deemed to be members" to "shall be open to be members"
Bylaw #1, No. 9- remove "and approval" as it is not enforceable (if someone chooses to leave they can without exec approval)
Expand on "conditions under which membership ceases and manner a member may be expelled" - See bylaw #1, No. 12 (verbiage from RJSNS standard set of bylaws located at www.rjsc.ca)
Bylaw #3, No. 5 - change "general" to read "general or special"
Bylaw#3, No 6, 7 and 8 - change "special general" to read "special or general"
Please include "exercise of borrowing powers" -see Bylaw #7 --Finance (verbiage from RJSNS standard set of bylawslocated at www.rjsc.ca)
Amend bylaws to include reference to Directors which is appropriate term for executive members
Bylaw #4 -remove from bylaws and move to policy manual (This policy refers to appeal process)
Expand on bylaws to include "Audit of accounts" -see Bylaw #7 -Finance (verbiage from RJSNS standard set of bylawslocated at www.rjsc.ca)
Bylaw #6 -Change "custody of the books and records" to read"preparation and custody of the books and records"
NOTE: Members are asked to print copies if desired as copies will not be provided at AGM.